Safemap

Safemap consolidates critical information for long-distance events in a single dashboard. Operations teams supervise participants in real-time, identify risk situations & coordinate response actions.

Explore the live demo (24/7) in the browser: https://racemap.com/safemap/demo

Create your Safemap in your RACEMAP account here: https://racemap.com/admin/safemaps/new

Create Safemap

Video demonstrates how to create the safety dashboard and run Safemap in a command center

Optimized Settings

Command Centre Workflow

Key capabilities of Safemap

Intuitive elements in Safemap: Participants navigation, map, alerts & notifications stream, chart & info panel

Feature	What it does	Why it matters
Participants navigation	searches, selects & filters relevant participants across Safemap	Quick access to participant-specific data and fast workflow
Map	Shows participants' latest locations, highlights alerts & notifications	Full situational awareness for operators team at a glance
Alerts	SOS & crash	Comprehensive risk overview
Notifications	Lost track, no movement, low battery & power-off	Awareness of potentially critical situations without manual monitoring
Collaboration team	Browser-based access for distributed or rotating teams	Enables traceable actions, multiple operators working simultaneously
Alert workflow	Assignment ⇒ Resolution of alerts & notifications	Ensures accountability & structured incident response
Protected zone	Configurable areas, suppress alerts e.g. at aid station	Reduces noise and focuses attention on real risks
Chart	Timeline visualization of all received information for one selected participant	Helps analyze performance and behavior
Info panel	Current information for one selected participant	Shows summary of latest information at a glance

Use case

Safemap is not a public event visualization application. Safemap is a decision-support system for safety management, helping monitoring teams to act quickly, confidently, and responsibly.

Typical event types: ultra-trail, long-distance running, endurance cycling, triathlon, motocross, rally, and equestrian sports. Safemap is built for operators who manage endurance races where:

• The course is long-distance and remote.

• Automated supervision is required, often across multiple days.

• There is an elevated risk level, making participant safety mission-critical.

Characteristics

• Reliable data: Each participant needs to carry a GPS tracker.

• Comprehensive data: The dashboard continuously collects, displays & stores objective geodata & additional reports without getting tired.

• Browser-based application: Safemap runs in the browser, providing an intuitive interface — no installation or coding required.

• Operators logging: Teams use Safemap through their individual RACEMAP accounts, taken actions are logged in the dashboard.

Recommendations on GPS trackers

The reliability of Safemap depends on the geodata & additional reports received from the connected GPS trackers. The below instructions ensure the best possible and most accurate monitoring & dependable safety operations:

• Use GL3xx series trackers: We recommend using Queclink GL3xx GPS devices. These tracker models are fully integrated with RACEMAP and can be enabled for additional reports - SOS, crash detection, power-off, (no) movement state, low battery & charging.

• Set correct configuration: Configure the GL3xx devices through the Tracker Management to enable sending additional reports. Safemap can process SOS, crash, ect., only when we receive additional reports.

• Manage devices remotely: GPS trackers must be added to Tracker Management to process parameters such as connection state and battery level, and for remote adjustment of settings.

The use of RACEMAP tracking app for Safemap is discouraged. Apps depend on user behavior - installation, charging, and activation of live tracking - which introduces uncertainties not suitable for Safemap's monitoring purpose.

Interactive elements in Safemap

Participants navigation

Use the filter to quickly display only the participants or devices that meet specific criteria, helping you focus on relevant or actionable information. Sorting lets you order the list—by name, bib number, device name, battery, last location, etc.—to surface the most important participants first.

Participant navigation with comprehend filter- & search options

Parameter	Description
Race number and name	Import from participant list
Device name	Import from Tracker Management
Status : On track or Lost track	Coordinate's distance from the shadowtrack < threshold distance or > threshold distance
Status : Movement or No movement	According movement status reported from device or based on geo data: Average speed for threshold duration > 1 km/h or < 1 km/h or no location received
Indicator: Open notification
Indicator: Open alert
Status : Online or Offline	Shows if server has an open socket with GPS tracker
Autonomy: Battery level [%] and Charging indicator
Progress: Distance [km] and progress bar
Last location: Duration since receiving the last coordinate, hover for details
Status: DNF, DSQ, DNS, FIN	Import from participant list, to filter participants accordingly

Map

The map displays location-based information and provides a visual overview of participants' latest positions with their alerts and notifications.

No replay: The map always shows the latest information; playback or speed replay is not provided.

The map shows protected zones (red square), shadowtrack (blue line), raw coordinates of selected participant (red tail), selected participant flag, and open alerts & notifications

Map includes the following elements:

• Shadowtrack: Visualizes the race course as a blue line.

• Participant dot: Shows the latest received coordinate of each participant.

• Participant flag: Highlights the selected participant with a flag displaying the bib number. The associated raw coordinate tail shows all received raw positions from that device without post-processing.

• Active alerts & notifications: Displays the locations of the open alerts & notifications for the selected participant.

• Protected zones: Indicates defined areas where certain notifications (e.g., no movement) are intentionally suppressed to avoid unnecessary attention at places like aid or rest stations.

Alerts and notifications

Safemap processes alerts and notifications to support structured safety operations. The alert workflow supports collaboration across teams and shifts through browser-based access. Multiple operators—whether in a central control room or distributed across locations—can work simultaneously during multi-day events. User accounts ensure clear role allocation & traceability.

Alerts

Notifications

Pushes in map

Alert	Description
Crash*	GPS tracker, auto-detection
SOS*	SOS button on GPS tracker pressed

Notification	Description	Auto-resolve
Lost track	Coordinate's distance from the shadowtrack > threshold distance	Optional; if coordinate's distance from the shadowtrack < threshold distance
No movement [GEN]	Coordinates' average speed for threshold duration < 1 km/h	Optional; if coordinates' average speed for threshold duration > 1 km/h
No movement*	Movement status from device indicates no movement.	Optional, movement status from device indicates no movement.
Battery*	Battery level < 20 %	-
Power off*	Either power button uses manually or device shuts down due to low battery

*Trackers send specific information only when the corresponding device reports are enabled.

What is an alert?

An alert/notification includes the following parameters:

• Type of the alert,

• Affected participant/device,

• Location, where the alert was recorded,

• Timestamp, when the alert was recorded,

• Timestamp, when Safemap received the alert (may differ due to network delays),

• Alert state: Open (New) ⇒ In progress ⇒ (Standby ⇒) Resolved.

Alert workflow

Safemap enforces an alert workflow to ensure accountability:

• New alerts appear as Open.

• When an alert is assigned to an operator, its state changes Open => In progress.

• The responsible operator can set an alert as Standby.

• When risk analysis is finished, the alert can finally set as Resolved.

• Every change of the alert state is logged with timestamp, creating a complete audit trail for incident handling and reporting.

• You can add recipients' email address to automatically receive alert emails (SOS & crash).

• The audio signal for new alerts can be muted for the alerts- & notifications streams separately.

  

  Muted alerts & notifications

Protected zone

Safemap supports protected zones to reduce notification noise and keep the monitoring team focused on relevant safety issues. A protected zone is a defined area—configured by name, location, and size—in which selected alert types are automatically suppressed.

Protected zones are useful at locations where stops are expected, such as rest stations, refreshment areas, or transition zones. For example, "No movement" notifications can be muted within these areas to prevent unnecessary attention.

Create protected zones in the Safemap settings by using splits or points of interest. Safemap applies the suppression rules automatically for any device inside the zone.

Configuration of protected zones in the Safemap settings

Chart and info panel

The chart & info panel provide detailed insights into a selected participant or device, combining a timeline of historical data and live status information. Supports analysis of participant behavior, performance, and potential safety issues.

Chart

Distance to the shadowtrack & speed over time

Info panel

Chart: Visualizes the timeline of all received data for the selected participant.

• Speed

• Distance from the shadowtrack (deviation from the planned course)

• Alerts/notifications, positioned at the timestamp they were recorded

Info panel: Provides a summary of the latest information at a glance, such as last position, connection status, battery level, and active alerts or notifications.

Clear context: Same notifications in the chart and in the map