> For the complete documentation index, see [llms.txt](https://docs.racemap.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.racemap.com/tracker-management/user-role.md). # User access to devices Set different roles for other RACEMAP accounts to access your GPS trackers. The tracker management supports three different user roles. There is one "owner" for each device. The owner can share access to the same device for multiple users through the "editor" and "borrower" roles.

User role	Use case	Permissions	Messages
Owner	Standard device owner: RACEMAP account that initially added the device to tracker management.	Can add/remove editors and borrowers. Cannot bulk remove users or manage other owners.	Can use all message templates assigned to its account.
Editor	Shared management access: Members in the same organization to manage device rentals and borrowers.	Can add/remove borrowers. Cannot bulk remove, cannot manage owners or editors.	Can use all message templates assigned to its account.
Borrower	Temporary access: A user that rented your devices. The access period is set by start and end date.	Cannot add or remove other users. No access to manage user roles).	Can use only specific messages.

User role

Use case

Permissions

Messages

Owner

Standard device owner: RACEMAP account that initially added the device to tracker management.

Can add/remove editors and borrowers.

Cannot bulk remove users or manage other owners.

Can use all message templates assigned to its account.

Editor

Shared management access: Members in the same organization to manage device rentals and borrowers.

Can add/remove borrowers.

Cannot bulk remove, cannot manage owners or editors.

Can use all message templates assigned to its account.

Borrower

Temporary access: A user that rented your devices. The access period is set by start and end date.

Cannot add or remove other users. No access to manage user roles).

Can use only specific messages.

Manage user access and permissions in the user tab for each device separately.

#### How to find the devices you borrowed The **My Role** filter in the tracker management sidebar narrows the list to your own role on each device. * **Owned by me** — devices your account added to tracker management. * **Shared with me** — devices someone made you an editor of. * **Borrowed by me** — devices you rented. This is the one to use when you borrowed a batch of devices and want to see only those. A device can appear under more than one role. If you are both editor and borrower of a device, it shows up under both.

Filter the device list by your own role. The count next to each role is the number of devices you hold it on.

{% hint style="info" %} Borrowed devices only appear while the access period is running. Once the end date has passed, the device leaves your tracker management entirely. {% endhint %} #### How to find the devices in one rental The **Rentals** filter groups every borrow period you are part of, one group per period. Both sides of a rental get their own group, and nobody has to set anything up — the groups follow the borrow periods you already entered. * **Lent out** — the devices you gave to somebody else, one group per account and period. * **Borrowed** — the devices you rented, one group per account and period. Each group names the other account and the period it covers, and counts the devices in it. Select a group to narrow the device list to exactly that rental.

Two rentals to the same account, each with its own period and device count.

Rent the same devices to the same account twice, for two different periods, and you get two groups. A group appears as soon as the period is entered, so a rental starting next month is already there, and it disappears once the end date has passed. #### How to add users and change user roles, bulk * Select multiple GPS trackers. * Select "Manage User" to open the modal to manage user access.

**Add a user role** * Search field: Type the email address or name of the RACEMAP account you want to add. * Add the user from the dropdown results.

* Select the role you want to assign.

**Change a user role** * Click the button showing the user role (eg., "Editor") to open the "Change role" modal.

* Select the role you want to assign.

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